What is an Education Support VA? Your reliable back-office support.
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Admin & HR Support for Schools and Educators
Helping academies, tutors, and education providers stay organised, compliant, and stress-free
About Me
Hi, I am Katrina, your Education Support Virtual Assistant, with a background in school administration, HR, and compliance.
I understand how difficult it can be wearing all the hats. Having to do all the tasks yourself, the endless tasks, the staying up late. It gets to the point when you can no longer do it all.
That is where I come in.
After working in busy school offices supporting Headteachers, senior leaders, and admin teams, I saw firsthand how overwhelming education admin can be— especially for small teams or solo educators. That is why I started KMVirtualAssistant: to bring structure, calm, and reliable support to those who need it most. From recruitment checks and staff onboarding, to absence monitoring and newsletter uploads. I help educators reclaim their time and stay on top of the details. Whether you are running a tutoring business, managing an academy trust, or offering consultancy in the education space, I provide the admin support that helps you thrive behind the scenes.
I understand how difficult it can be wearing all the hats. Having to do all the tasks yourself, the endless tasks, the staying up late. It gets to the point when you can no longer do it all.
That is where I come in.
After working in busy school offices supporting Headteachers, senior leaders, and admin teams, I saw firsthand how overwhelming education admin can be— especially for small teams or solo educators. That is why I started KMVirtualAssistant: to bring structure, calm, and reliable support to those who need it most. From recruitment checks and staff onboarding, to absence monitoring and newsletter uploads. I help educators reclaim their time and stay on top of the details. Whether you are running a tutoring business, managing an academy trust, or offering consultancy in the education space, I provide the admin support that helps you thrive behind the scenes.
Why Choose Me
- Experienced and Skilled– Over 5 years’ school admin experience, including email management, diary management, proofreading and customer service.
- Organised and proactive – I pride myself on my ability to manage schedules effectively and handle tasks with accuracy.
- Adaptable and Tech-Savy – I enjoy continuously learning, and adapting to new technologies to provide the best support possible.
- Personal touch – As a mother and homeowner, I understand the importance of the work-life balance, I will bring a personal empathetic approach to my services. I get to know your business, your goals and how you work.
I am commited to help reduce the strain and help regain the control over your workload. Whether you need on going support or ad hoc support with specific tasks, I am here to help.
Special offer, enjoy your first hour half price as we begin our partnership.
When you choose me as your virtual assistant I will send you a homemade gift. You can opt out.
Core Services
Education Support - Recruitment & HR Admin
DBS & safeguarding checklist coordination - Onboarding new staff and induction scheduling - Absence and leave tracking - HR documentation formatting and management
Education Support - Inbox & Calendar Management
- Responding to parent or client queries - Appointment and lesson scheduling - Inbox sorting and diary coordination
Education Support - Website & Communication Support
- Uploading newsletters, blogs, or policies - Managing website compliance checklists - Formatting and sending communications to parents/stakeholders
Education Support - Attendance & Reporting
-Daily or weekly attendance input and reporting -Preparing reports for SLT or governors -Helping consultants organise workshop or project data
Additional Services
While I specialise in education support, I also offer virtual assistant services to service-based business owners, freelancers, and consultants in other sectors.
Who I Work With (Outside Education): Life coaches, wellness professionals, and creatives HR consultants or small business owners Founders managing multiple client accounts or projects Freelancers who want to hand off admin and stay focused on what they do best
General Admin Support
Inbox & Diary Management -Monitor and organise inboxes (Gmail, Outlook) -Respond to enquiries and flag urgent messages -Schedule meetings and manage bookings Document & Process Support -Format documents, presentations, or proposals -Create templates and trackers -Maintain spreadsheets or small databases (Excel/Google Sheets) Client Onboarding & Admin -Create and send onboarding packs -Collect contracts or intake forms Manage shared folders and project documents -Content & Comms -Upload blog posts or newsletters to websites -Organise image banks, Canva files, or social content calendars -Light proofreading and formatting of client-facing documents
Other Services.
Event planning Customer service Personal Assistance/ Lifestyle Management - Purchasing gifts, calendar management. Ask for more
Pricing
£0
30 minute discovery call - video call/telephone
MOST POPULAR
- Let's discuss your business needs, the package you prefer, how you would like to communicate and when you would like to get started.
£15Hour
1st Hour Half price - Let's build our relationship
£30Hour
Hourly
- Ideal for short-term tasks or one-off projects
£200Month
Starter - Classroom Calm
- Weekly newsletter or blog updates
- School website updates (policies, calendar, blogs)
- Inbox monitoring 1hr/day (Mon–Fri)
£350Month
Core - School Admin Sorted
MOST POPULAR
- All from Starter
- Absence tracking and reporting (via Excel or Arbor access)
- Induction checklists + onboarding support for new staff
- Document formatting and compliance file uploads
£550Month
Premium - Full Admin Relief
- All from Core
- Performance management schedule creation
- Diary management for Head/SLT
- Recruitment process admin: job ads, application tracking, interview coordination
Pricing - Additional Services
£0
30 minute discovery call - video call/telephone
MOST POPULAR
- Let's discuss your business needs, the package you prefer, how you would like to communicate and when you would like to get started.
£15Hour
1st Hour Half price - Let's build our relationship
£30Hour
Hourly
- Ideal for short-term tasks or one-off projects
£150Month
Starter Support - 5 Hours a month
- For solo professionals who want 1–2 weekly touchpoints like inbox help and document formatting.
£200Month
Starter Support - 10 hours a month
MOST POPULAR
- For solo professionals who want 1–2 weekly touchpoints like inbox help and document formatting.
£450Month
Monthly Retainer - Pro Support
- For growing business owners who want full admin help with client comms, scheduling, onboarding, and content uploads.
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F.A.Q
What is a virtual assistant?
A virtual assistant is someone who provide support for individuals or businesses remotely. They take on admin tasks, customer service, lifestyle management, social media, bookkeeping and more. Some VA’s do certain tasks, others do them all.
Why Choose a Virtual Assistant?
Choosing a Virtual Assistant has lots of benefits:
- It can save you time, a VA handles the time-consuming tasks like emails, data entry and scheduling.
- It is cost effective, having a VA is cheaper than an employee, no need for office space, equipment, or HR.
- Scalability - You can decide how often you want to have a VA work for you.
- Speciality - You have a VA that has the expertise for the job you have asked for. No need for training, they know what they are doing.
- Improved Productivity - You've handed over your routine tasks, now you can get on with the jobs that will improve your business.
Is a Virtual Assistant an Employee?
A virtual assistant is a contractor; they are not an employee. You are paying for their service, they are self-employed. You do not pay benefits, taxes or need to provide any equipment. You can hire a VA as an employee but if you hire them through a website or agency you are hiring a contractor.
How Do I Manage Virtual Assistants?
You do not necessarily manage a VA. The idea is you have a discovery call; you have a client questionnaire, you decide together how your relationship is going to work.
You define the tasks you wish your VA to take on, you talk about deadlines and priorities and how you wish to communicate with each other. You discuss the tools you use and how you want to use together. The main thing about having a VA is communicating in the beginning, you have to decide how much involvement you wish to have.
You define the tasks you wish your VA to take on, you talk about deadlines and priorities and how you wish to communicate with each other. You discuss the tools you use and how you want to use together. The main thing about having a VA is communicating in the beginning, you have to decide how much involvement you wish to have.
Contact
- Kent Road, Grays, UK
- kmvirtuala@outlook.com
- I aim to respond within 24 hours, I currently have spaces available for May and June. Book a discovery call today, to discuss your business needs.